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BY-LAWS FOR SCHOOL ADVISORY COMMITTEE
REFERENCE: DOD INSTRUCTION NUMBER 1342.15 DTD 27 MAR 87
Article I ORGANIZATION
There shall be a SAC (School Advisory Committee) for Seoul American High School. The SAC shall provide two members who will participate in the IAC (Installation Advisory Committee).
Article II OBJECTIVES
The SAC may make recommendations and advise the principal on all matters within the jurisdiction of the SAC. These include: 1) school policies toward students and parents, student activities, and administrative procedures affecting students; 2) instructional programs and educational resources within the school; 3) allocation of resources within the school to achieve educational goals; 4) pupil services (health, special education, testing, evaluation, counseling, and extracurricular activities); 5) student standards of conduct and discipline; 6) policies and standards of the dependents education system related to the above enumerated matters.
Matters regarding support provided by the military services to Seoul American High School will be referred to the IAC (Installation Advisory Committee). SAC will not address matters pertaining to personnel policies or practices, compensation of school staff, grievances of school employees for which another forum exits, or internal management of DoDDS of their programs. They will not raise funds to procure school equipment and supplies, grant student scholarships, financially support special school events, or engage in any other monetary projects.
Article III COMPOSITION
The current school enrollment shall be used to determine the committee's size of elected membership. The minimum elected membership shall be six (6) and shall contain an equal number of parents students and full-time professional employees of the school. Suggested committee sizes is as follows:
Student Enrollment Committee Size
151-300 4-6
301-500 6
501-800 8
over 800 10
One member of the exclusive bargaining unit representing the employees of the school shall be appointed for a one (1) year term by the bargaining unit to attend meeting of the SAC, but shall not vote. The school principal shall attend all SAC meetings without a vote. The School Liaison Officer, Installation Commander, and/or the commander's designated representative shall be invited to attend all SAC meetings. The command representative and school liaison officer may not vote.
Article IV ELECTIONS
Elections shall be held during the second (2nd) week of September with the newly elected members taking office on the first SAC meeting following the election.
The respective SAC Chairperson shall publish an announcement annually of the formation of an election planning committee to nominate candidates for election to the SAC and the qualification necessary for appointment to the planning committee one week in advance of the committee's formation. The SAC chairperson shall then form a planning committee and appoint a chairperson to conduct an election for the SAC. The planning committee shall consists of parents and faculty of Seoul American High School, the school principal, the designated command representative, and, when determined appropriate by the planning committee chairperson, student(s) enrolled at Seoul American High School.
The Election Planning Committee shall:
" Publish an announcement of its formation and solicit candidates who are eligible and willing to serve on the Election Planning Committee.
" Publish a subsequent announcement that specifies the election dates, names of candidates, voter eligibility, and other specifics regarding election procedures.
" Ensure that all eligible and willing candidates are placed on the ballot, including provisions for write-in candidates on the ballot.
To be eligible for nomination, a person must fit one of the following categories:
1. Parent of a student enrolled in Seoul American High School. (A parent who is a full-time professional employee in any DoDDS school may not be a candidate for election in this category.)
2. A full-time professional school employee assigned to Seoul American High School such as a teacher, pupil personnel specialist, special educator, nurse, or media specialist. (The principal or assistant principal, substitute teachers, teacher aids and cler4ical staff members may not be a candidate for election in this category.)
3. A student who is enrolled in Seoul American High School and elected by the student body.
In order to extend membership among as many families as possible, only one member of a family may serve as parent, full-time professional employee, or student representatives to the SAC. Simultaneous membership by one family on more than one SAC is not permitted.
To vote in the SAC election, a person must be either:
1. A parent of a student enrolled in Seoul American High School (both parents may vote).
2. A full-time professional school employee assigned to Seoul American High School.
Voting Procedures:
" Voting shall be by secret ballot.
" A ballot shall be constructed and the candidates' names arranged alphabetically under one of the categories: "Parents" and "Professional School Employee".
" A voter may vote for as many candidates in each category as are authorized for membership on the SAC in that category.
" A voter may cast fewer than the maximum votes authorized; however, any vote cast shall be weighed as one vote.
" Any category on the ballot containing votes that exceed the maximum number authorized shall be invalidated. Voters shall be advised of this consequence before they vote.
" An election shall be decided by plurality vote. In the case of a tie, the membership shall be determined by flipping a coin in the presence of the planning committee.
" Candidates who receive an insufficient number of votes to be elected shall be designated as alternate committee members. Such members shall be ranked by category according to the number of votes received and shall be appointed, in that order, by the SAC chairperson to fill the unexpired term of a vacancy in the appropriated category.
Members shall serve a two (2) year term. Members shall not serve more than two (2) consecutive terms.
Article V OFFICERS
Officers of SAC shall be elected at the first meeting of the new school year from the elected membership and voted on by the elected members. Elected Officers are:
1. Chairperson
2. Vice Chairperson
3. Secretary
Duties of the Chairperson: conduct all meetings; make every reasonable effort to deal with matters brought to this/her attention by the school and military community; advise the school principal, SAC, and, as appropriate, the IAC on school matters IAW enclosure 3 of the reference; ensure that regular committee meetings shall be scheduled at least four times during the school year (more often if needed); form a planning committee to conduct elections, ensure that the time, date, and location of each advisory committee meeting is announced publicly at least one (1) week in advance and conducted after school hours; prepare a proposed agenda for each meeting; submit final agenda the Principal and School's Officer (or commanders liaison) at least one (1) week prior to the meeting; prepare an end-of-year report IAW enclosure 2 of the reference.
Duties of the Vice Chairperson: assume responsibility of chairperson in his/her absence.
Duties of the Secretary: record minutes of each committee meeting; maintain such files and records as may be required for proper business; assist the Chairperson in administrative (clerical duties as required.
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